Introduction

The goal of sales reps on every call is to meet the customer's needs. This shows that the outcome of each call is very important. This article looks at the importance of call disposition and how it can help your business meet customer needs.

What is Call Disposition?

A call dispositions is a label or tag that describes the outcome of a call. As different customers or prospects respond or communicate differently on each call, the outcomes will vary. Some calls end with an appointment to purchase the business's product or service. Others end with a statement of lack of interest. Also, some end with prospects requesting a demo.

Although the ultimate goal is for the prospect to make a purchase, all call dispositions need to be recorded whether or not a sale happens. Call dispositions provide useful data that sales managers can analyze. The data helps provide insight into the effectiveness of the sales pitch and how sales teams can improve processes to yield success.

Common Call Dispositions Include:

1. Appointment Scheduled

This indicates that the representative conducted a successful sales pitch. Sales managers can analyze the specifics of these calls to determine the factors responsible for success. A high number of these dispositions indicates that the team generates more high-quality leads using contact center software.

2. Left Voicemail

This shows that a call went to the voicemail of the prospect. When the sales team gets too many of these, it indicates too many low-quality leads. Some contacts may need to be removed from the follow-up list.

3. Rejected/uninterested

A 'Rejected' call disposition indicates a lack of interest from the customer. A large number of these may show that the team's sales pitch needs some improvement.

Other kinds of call dispositions include:

• Scheduled Demo
• Sales Closed
• Product Question
• Incorrect Number
• Complaint
• Call back, etc.

How to Use Call Disposition for Your Organization's Needs

Here's how you can apply call dispositions to your organization's needs:

1. Create Your Organization's Disposition Codes

Form a group of stakeholders, including sales team leads and sales representatives. Together, determine what the most frequent contact reasons are, as well as the most common call outcomes. Use them as a guide to creating disposition codes unique to your organization.

Once you're done, test these codes. Ensure that none of the codes clash and that no important codes are left out. Remove repetitive codes – having too many similar codes can be confusing!

2. Train Your Team on How to Use the Codes

This step is important for having a smooth workflow. For optimum results, ensure that everyone is on board with how to use them.

A good idea is to hold a training session and organize mock calls to demonstrate the codes reps should use in each scenario. This allows your team to create accurate disposition reports.

3. Implement the Codes

Once you and your team have determined the codes, the next step is to implement these codes into the sales workflow. One way of doing this is to allow your sales reps to log each call with a code. Alternatively, you can automate the process using a dedicated speech analytics tool.

4. Analyze and Update Your Disposition Codes

As the business expands and introduces new products, new gaps may appear in the list of disposition codes. Do your best to fill these gaps by periodically analyzing calls for new, recurring outcomes. Update your list of disposition codes when necessary.

Why Every Company Needs a Call Management Tool with Optimized Call Disposition

Here are some reasons to implement optimized call dispositions in your company:

1. Provides Actionable Data

Because call disposition tools can record and classify every B2C interaction, they provide sales teams with a great overview of how calls turn out – either positively or negatively. Since the data is properly categorized, it makes it easier for sales teams to create effective strategies to improve conversions.

2. Improved Customer Engagement

Data from call dispositions help sales teams to observe patterns that show typical customer needs and demands. This data can be used to train new reps to easily handle common complaints by providing relevant responses. This way, it becomes easier to attract and retain customers.

3. Increased ROI

Call dispositions help sales teams to generate and attract higher quality leads. This leads to improved conversion rates, generating more revenue for the business with virtual call center software

Conclusion

Why You Need to Start Using a Tool with Optimized Call Disposition Today

Call disposition tools optimize the process of generating higher quality leads and help your business generate more revenue from each prospect. If you want to boost your sales in an effective, data-driven way, consider virtual call center software features like using a call disposition tool today!